FAQ

Board members are elected to two year terms by the residents of the community.  The Shadow Brook board currently consists of seven board members. Board members may run for consecutive terms per the guidelines in Florida statute 718. 

 

The election of officers is staggered annually so that their is always someone with experience on the board to mentor new members.

 

Specific board positions such as president, vice-president, treasurer and secretary are elected by the board themselves at a meeting held after the annual homeowners meeting.

 

Board openings resulting from mid-term resignations are filled by the current board appointing someone to fill the vacant position and that person will reside on the board for the remainder of the term they are filling.

Copies of individual Board Certifications and profiles are viewable in the Meet the Board area of the website.

Yes.  The clubhouse can be reserved, pending board approval.  A completed Clubhouse Usage Agreement form, and a check for $100, will need to be delivered to the clubhouse office to start the process.  The form is available for download in the Forms area of the website.

The library works on the honor system.  Take what you are interested in and return it when you are finished with it.  You can also donate books, puzzles, etc. to the library by leaving the items in the white return box.

Alcohol may only be consumed on or about any of the common elements or limited common elements at certain community events as approved by a majority of the board of directors. 

 

Alcohol is not permitted on or about any of the common elements or limited common elements at any resident sponsored event.

The clubhouse is open daily from around dawn until 8 pm. Please vacate the building by 8 pm 

Please be kind to your neighbors and DO NOT stream high bandwidth music and videos.  If bandwidth consumption becomes an issue, data throttling will be instituted.  Thank you for your cooperation.
 
 
SSID: Shadow_Brook_Resident
 
Password: SBPool23

All residents must pass a background and credit check and be approved by the board to live in the community.  The New Resident Application form is available for download from the Forms area of the website.

No.  Shadow Brook is an all-age community.

You will be directed to a third party website to make online fee payments. The Newby payment site is not affiliated with www.shadowbrookonline.com and your login credentials for this site will not work on the Newby Management payment portal. You will need to register on the payment portal if you have not already done so.

 

There may be additional fees incurred by using the online payment portal. These additional fees are not collected by Shadow Brook.
 
Here is the link to the Newby Management payment portal: https://newby.cincwebaxis.com
 
If you would prefer, you can arrange for auto debit from a bank account using the Newby Management Direct Debit Form which is available in the Forms area of the website.

As a land owned community, Shadow Brook does not have lot rent, only quarterly condo fees.

The full amount of the quarterly Shadow Brook fees is due on the first day of each quarter (January, April, July, October). 

Checks and money orders are to be made payable to: Shadow Brook.

 

Checks can be dropped off or mailed to: Shadow Brook at 3820 63rd St E, Palmetto, FL 34221

 

Unfortunately, we are unable to accept cash.

 
Click on Payments for more information.

 

 

 

Starting in 2024, you will receive 4 coupons, printed on one sheet of paper, that you may separate and use with each quarter's payment.  You are not required to use the coupon to make your payment as long as you write your lot# on your check.  The coupons were sent with the second annual meeting packet of information.  Payment Coupons are available for download in the Forms area of the website.

 

Please make one payment for the full fee amount and send it to, or drop it off, at the office in the clubhouse.

Shadow Brook Condominium Owners Association has purchased the Shadow Brook Water & Sewer System and the water & sewer fees are now part of the condo fees.  Please write one check only for the entire amount made out to Shadow Brook.

 

 

Click on Payments for more information and for current fee amounts.

The old fob/card(s) need to be verified and there is a form that needs to be signed.  Use the Contact link at the top of this page and send a message to Fob/Card Help to arrange for an appointment.

Use the Contact link at the top of the page and send a message to Fob/Card Help requesting assistance.

Any change to the exterior appearance of your home or property (i.e. painting, plantings, driveway modifications, etc.) must be approved by the board of directors prior to any work starting.

 

Submit an architectural request form to the office and you will be notified when your request is approved or declined. It can take up to 31 days for your request to be considered so plan your project accordingly. It may take even longer if your application is incomplete.

 

Failure to gain approval prior to starting your project may result in fines, legal action and having to revert the change back to it's original appearance at your expense.

 

The Alteration Application form can be picked up at the clubhouse or downloaded from the Forms area of the website.

Once a month, Community Club volunteers will come to your home and collect empty aluminum cans for recycling. The Community Club uses this "can money" for projects and functions within the community.

 

Collection occurs the first Saturday of the month around 9:00 am. If the collection date falls within a holiday week, the collection will be rescheduled for the following Saturday. This rescheduling is to accommodate trash collection which is moved to Saturday during holiday weeks.

 

Cans need to be bagged and at the end of your driveway. Please do not put your cans out the night before. If you do, the metal scrappers that drive through the neighborhood may pick them up.

 

If you have any question about the can collection date for the month refer to the Calendar on the website.

 

If you prefer, you can also drop off cans at the clubhouse. Place them in the fenced in area to the east of the clubhouse near the sheds. Please make sure they are clear of the air conditioning units 

No.  Shadow Brook is a land owned community organized as a condominium owners association (COA).  See the Payments area of the website for information concerning condo association fees.

Watering Days for House Numbers Ending in:
         Odd Numbers - Wednesday and Saturday

         Even Numbers - Thursday and Sunday

 

Watering Hours are before 10 am. OR after 4 pm, not both

 

 

We are currently aware of two Shadow Brook groups on Facebook, "Shadow Brook Neighbors" and "SHADOWBROOK, Palmetto NO RULES!". Shadow Brook Condominium Owners Association and it's management company ARE IN NO WAY affiliated with either of these Facebook groups. Both groups are run by residents of the community, not the association. 

 

If you have any concerns regarding either of these groups you should reach out to the groups moderator(s) or to Meta, Facebook's parent company.

 

Important information concerning the community will be posted by the association on this website and, if warranted, via email to those residents who have registered on this site. In addition, certain communications, per statute, will be sent USPS. Any information posted on Facebook should not be considered official correspondence from the association.

Shadow Brook has an agreement with Newby Management for management services.  Newby Management specializes in management assistance for mobile home communities.

 

Our Community Association Manager (CAM) can be contacted by using the Contact link above and sending a message to General Information.

 

Newby Management

3310 US-301

Ellenton, FL 34222

(941)721-0046

Open office hours are as follows:

 

Monday & Thursday - 1:00 pm to 5:00 pm 

Tuesday & Wednesday - 10:00 am to 2:00 pm
Friday, Saturday & Sunday - Closed

Phone (941) 981-5183

 

Meetings, training and vacations will occasionally cause the office to be closed during these times. 

Please call ahead to ensure the office is staffed upon your arrival.

No.  Shadow Brook is organized as a Condominium Owners Association (COA), Florida Statute 718.  The Florida statutes address a Condominium Owners Association differently than a Home Owners Association (HOA). Florida Statute 720.

The landscaping company has assured us that the chemicals used are registered with the EPA and when applied as directed, are safe for pets and humans. Though, the generally accepted safe practice is to avoid any treated area during, and for about an hour after, the application. 

 

 

 

If you feel that you are in danger call 911! 

 

For suspicious activities the sheriff's phone number is 941-747-3011 ext 2260.

Peace River maintains our streetlights.  Please use the contact information listed below.

 

800-282-3824 or use the web for streetlights @ https://www.preco.coop/energy/outdoor-lighting/request-repair/

If it's during normal business hours, call the office at (941)981-5183.

 

If it's after hours, or no one answers the office phone, then please call the emergency line at (844)285-2099. 

 

 

If the leak is within your home, or outside between the meter/valve box and your home, then the leak is your responsibility to correct.  Any leak that is not quickly remedied may result in the water service being disconnected until the leak is repaired.  Service disconnection will incur a minimum fee of $150 and may incur additional fees if the water connection request is on Saturday, Sunday or after 5 pm Monday thru Friday.

 

Our utility is Peace River Electric Cooperative.  Their phone number is 800-282-3824.

Please call Manatee County Animal Control at 941-742-5933.

All Shadow Brook policies are available in the Policies area of the website.

All Shadow Brook Policies are available in the Policies area of the website.

 

Also, see the Shadow Brook Payment page for additional information concerning paying fees.

Each residence is allowed 2 guests at the pool at a time.  This is to allow ample space for everyone to be able to bring guests to the pool during the busy vacation season when family comes to visit.

Pets are not allowed in the pool or on the pool deck.

There is absolutely no diving in the pool. 

 

The pool is not designed for safe diving.

Alcohol is strictly prohibited at the pool.  Violators will be asked to leave the pool deck.

Eating is not allowed at the pool.  Non-alcoholic beverages in non-glass containers are the only consumable allowed at the pool.

 

The Shadow Brook Community Club has purchased a picnic table, which is located just outside of the pool deck, where you may eat without having to leave the general area of the pool.

No, opening the gate for someone else is not allowed.  Anyone who has lost their fob, or their fob isn't working, needs to contact the office to remedy the situation.  Opening the gates for someone else is grounds to have your fob deactivated.

There is No Smoking or Vaping allowed in the pool or on the pool deck.  Anyone found smoking or vaping will be asked to stop or leave the premises. 

The pool is generally set to maintain a temperature in the mid 80's.  During seasonal changes the pool temperature may be outside of this range for a couple of weeks.  If you feel something is wrong with the pool heaters (chillers) please notify the office and the pool equipment will be checked.

The pool is open daily from around dawn until dusk.  The pool gates will not allow entry after sunset.

 

No one will be admitted after sunset and those still in the pool, or on the deck, will need to exit before dusk so we are in compliance with our pool license.

The pool has a capacity of 36 persons.

Please be kind to your neighbors and DO NOT stream high bandwidth music and videos.  If bandwidth consumption becomes an issue, data throttling will be instituted.  Thank you for your cooperation.

 

 

SSID: Shadow_Brook_Resident

 

Password: SBPool23

The cable package that we purchase from Spectrum currently gives you access to the ad supported Disney+ streaming channel. This is a streaming channel, not a cable channel so it will not be available using your cable box. You will need to use a smart TV, Roku, Fire Stick, phone, tablet, etc.
 
Click on the link below to subscribe at zero additional cost to you. If you have difficulties subscribing, please contact Spectrum directly. Shadow Brook management does not have the ability to assist you.
 
Spectrum.com/DisneyOnUs

The cable package that we purchase from Spectrum currently gives you access to the Paramount+ Essential Plan. This is a streaming channel, not a cable channel so it will not be available using your cable box. You will need to use a smart TV, Roku, Fire Stick, phone, tablet, etc.
 
Click on the link below to subscribe at zero additional cost to you. If you have difficulties subscribing, please contact Spectrum directly. Shadow Brook management does not have the ability to assist you.
 
Activate Paramount+ Essential Plan

Each residence is entitled to receive, at no charge, a cable modem, WiFi router and three digital television set top boxes.  One of these set top boxes may be a DVR at no additional charge. 

 

Internet speeds of 500/20.

 

Television channels included are; Spectrum TV Select Plus, Entertainment View, Sports View, ad supported Disney+ Streaming & Paramount+ Essential Plan

The phone number is (833) 697-7328.  Tell them you are part of the bulk account of Shadow Brook Condo Association.

To change the email address that we send notifications to, click on Your Profile, then click on Update Profile. Scroll to find and change your email address. Once changed, scroll to the bottom of the screen to click Save for the changes to take effect. Changing your email address does not change your username. To change your username follow the directions below.

 

Click on Your Profile, then click on Change Username then follow the directions on the screen. Don't forget to click on Save to make the changes permanent. Changing your username does not change your email address.

To change your password click on Your Profile, then click on Change Password then follow the directions on the screen. Don't forget to click on Save to make the changes permanent. 
 

To change your username click on Your Profile, then click on Change Username then follow the directions on the screen. Don't forget to click on Save to make the changes permanent. Changing your username does not change your email address. To change the email address that notifications are sent to follow the directions below.

 

To change the email address that we send notifications to, click on Your Profile, then click on Update Profile. Scroll to find and change your email address. Once changed, scroll to the bottom of the screen to click Save for the changes to take effect. Changing your email address does not change your username.